Administrative Assistant, NCCR Automation

80%, Zurich, permanent

The Automatic Control Laboratory (IfA, https://control.ee.ethz.ch/) of the Department of Information Technology and Electrical Engineering (D-ITET, https://ee.ethz.ch/) is recruiting an Administrative Assistant for the National Centre of Competence in Research “Dependable Ubiquitous Automation” (NCCR Automation), funded by the Swiss National Science Foundation.

Project background

NCCR Automation conducts research on methods and computational tools for automatic control and automation, as well as their applications to energy management, mobility and industrial processes. The Centre comprises 30 principal investigators in 10 research institutions across Switzerland; ETH Zurich serves as the Home Institution. The long-term support of the NCCR provides a unique opportunity for exploring novel concepts in innovation and technology transfer.

Job description

You will be responsible for the smooth running and independent management of the secretariat. In addition to general secretarial tasks, your varied area of responsibility includes the administration of financial resources, the financial accounting of the research project, the monitoring and preparation of the budget, invoicing and the handling of major procurements.

You will also be responsible for personnel administration and the organisaiton of events and workshops.

In this function, you will work closely with the NCCR Management Team, the secretariats of the participating professorships and other interfaces within the NCCR and at ETH.

Profile

We are looking for a proactive person who will be able to work independently on a wide range of secretarial tasks. You have a commercial or equivalent education and several years of professional experience in a similar function. Excellent knowledge of German (ideally mother tongue) and English (Advanced/Proficiency) as well as a confident handling of MS Office programmes are a prerequisite.

A high quality of service is important to you in your work. You have a self-confident manner in an international environment, and you convince with your efficient, prudent and forward-looking way of working, your own initiative as well as your organisational talent. Professional experience in the field of administrative assistance in the university sector is an advantage.

We offer

ETH Zurich is a family-friendly employer with excellent working conditions. You can look forward to an exciting working environment, cultural diversity and attractive offers and benefits.

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We value diversity

In line with our values, ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity and nurture a working and learning environment in which the rights and dignity of all our staff and students are respected. Visit our Equal Opportunities and Diversity website to find out how we ensure a fair and open environment that allows everyone to grow and flourish.

Curious? So are we.

We look forward to receiving your online application with the following documents:

• CV
• Motivation letter
• Contact details of referees
• Diploma

Please note that we exclusively accept applications submitted through our online application portal. Applications via email or postal services will not be considered.

Further information about NCCR Automation can be found here: https://nccr-automation.ch/. Questions regarding the position should be directed to Dr. Elise Cahard, ecahard@ethz.ch (no applications).

For recruitment services the GTC of ETH Zurich apply.

About ETH Zürich

ETH Zurich is one of the world’s leading universities specialising in science and technology. We are renowned for our excellent education, cutting-edge fundamental research and direct transfer of new knowledge into society. Over 30,000 people from more than 120 countries find our university to be a place that promotes independent thinking and an environment that inspires excellence. Located in the heart of Europe, yet forging connections all over the world, we work together to develop solutions for the global challenges of today and tomorrow.